Churchill Hall Association Privacy Policy

Our website address is: https://www.churchillhallassociation.co.uk and you may contact us at our email address committee@churchillhallassociation.co.uk

What personal data we collect and why we collect it

Note that when you submit information to us our sites security will utilise your IP address and browser user agent string for the purpose of spam detection.

When replying to a request to supply information ( e.g. Alumni Weekend/ Event booking / Survey  etc.) we will use your email address to identify you and retain with your consent any information supplied by (title, name details, email address, years when you attended university, hall of residence, your degree and graduation year and telephone number) in order that we may contact you again by email regarding events organised by the Churchill Hall Association. Telephone numbers may be used on the day of any event to contact you regarding that event.

Please note:

1) that we will never use this information for other marketing purposes nor would we share it with any third party with the exception being if we have been instructed by yourself to allow us to put you in contact with a fellow member of hall that you have that you have lost contact with. Note upon request (email to committe@churchillhallassociation.co.uk) we will delete your information.

2) that if you provide feedback, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue however upon request we will delete your information.

How do we protect your information?

All our computers are protected by firewalls and reputable anti-virus software to which all patches and updates are applied as soon as possible. External servers are similarly protected and provided by organisations we trust. Our computers and programmes are protected by passwords. Information in hard form is kept in locked drawers or filing cabinets.

Your right to withdraw consent and to delete any data we hold.

Should you wish to withdraw consent please notify us using our committee@churchillhallassociation.co.uk contact email address.